SCBWI

Society of
Children's Book Writers
and Illustrators

Get Involved: Become a Local Volunteer!

Did you know that Houston SCBWI is completely run by volunteers? 

In order to offer–and expand–our chapter’s programming, we need members who are willing to step up and fill key volunteer positions. If you’re interested in donating your time and talents to our chapter, please read the following descriptions of currently open positions. You can apply by filling out a short questionnaire

 

Please Note:

-Volunteer positions are open to members of Houston SCBWI

-Selections will be made by the Regional Team 

-All volunteers report directly to the Co-Regional Advisors and must sign and abide by a Volunteer Agreement

 

Please direct any questions to our chapter’s Co-Regional Advisors, Meghan Senkel  (houston-ra@scbwi.org) and Kaye Marc-Charles (houston-ra2@scbwi.org).

Thank you for your interest and for supporting Houston SCBWI!

Positions will remain open until filled.


 

Conference/Retreat Chair

Description:

This critical position works closely with the Regional Team to plan and execute a large annual event (can be 200+ attendees) such as a conference or retreat. This position oversees almost all aspects of planning (not to include MOUs, financial/payments, etc…), will call and host meetings, and be reported to by the members of an event committee. Conference attendance, including hotel (in a two-person room), will be paid for by the chapter. 

Position Duties:

-Main point of contact for the members of the Conference Committee and works in conjunction with the Regional Team (RA, ARA, & IC) to plan and execute the annual conference

-Schedules and runs monthly conference meetings (in person or via Zoom)

-Oversees all details pertaining to the conference including input in selecting speakers, to day-of scheduling, to editing of web copy and beyond. 

The ideal candidate is a  self starter who’s detail- & organization-focused, and not afraid of a spreadsheet. Must be able to work within the Google Docs/Sheets environment online and be comfortable with meeting and emailing as the primary form of Committee communication. This is an excellent position for any member who is interested in applying for position of Regional Advisor in the future.

Anticipated Time Requirement:

Time commitment is ongoing throughout the year, with the slowest periods being in the few months after the conference and the highest activity likely being in the 3-4 months prior to the conference and the days of the conference. Must be able to attend all conference-related events (the conference date is to be determined, but will include a whole weekend Friday-Sunday).

This position will receive as much support and guidance from the Regional Team (Meghan, Kaye, Lynne, and Lisa) as needed, including access to all past conference records and documents.


 

Event Webmaster & Ticketing Manager

Description:

This position is critical to the success of the chapter’s in-person and online events, as it develops event-specific webpages for large events, like conferences, and manages the backend ticketing system to ensure a smooth registration process for events which can exceed 200 attendees.

Position Duties:

-Creates web pages for paid events like conferences and webinars

-Sets up and manages event tickets, from creation through event registration

-Manages and troubleshoots event ticketing (communicates with the Regional Team regarding ticketing status and any issues any payment, registration, and website issues that may occur during registration.

The ideal candidate is a self starter who’s detail-focused. Web savvy Jack-of-Many-Trades. Must have experience with HTML, WordPress, and the Google Suite of online documents. Pluses include: patience for a sometimes unwieldy website.

Anticipated Time Requirement:

Needed only in the weeks prior to events. The largest time commitment is typically before and during open conference registration with creation & setup of conference-related webpages and regular monitoring of tickets and troubleshooting issues done throughout the 8-6 weeks prior to open registration.

*Our former webmaster will be available to provide training and answer questions.*


 

General Webmaster & Newsletter Editor

Description:

This critical position is responsible for maintaining and updating all non-conference/large event webpages on the chapter website, including the chapters online event calendar. In addition,this position also edits the chapter newsletter with recent items of interest from member news to upcoming events, and more!

Position Duties:

-Creates and updates new and existing web pages, plus other basic webmaster duties

-Creates events on our website’s calendar (monthly meetings, webinars, conferences, member’s book- & illustration-related events, etc…)

-Creates & edits images for the website marquee and for use within the newsletter

-Collects member good news and items of interest for placement into an existing newsletter template

-Coordinates with the Co-RAs on regular columns (Hello! & Folk Wisdom) prior to sending the newsletter

The ideal candidate is a  self starter who’s detail-focused. Web savvy Jack-of-Many-Trades. Must have experience with HTML, WordPress, Photoshop, and  the Google Suite of online documents. Pluses include: patience for a sometimes unwieldy website.

Anticipated Time Requirement:

The newsletter and website are sent/updated monthly. Anticipated time is 4-6 per month, on average.

*Our former webmaster will be available to provide training and answer questions.*


 

Click here to apply!