SCBWI

Society of
Children's Book Writers
and Illustrators

2020 Houston SCBWI Virtual Conference Policies

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POLICIES

Conference Cancellation Policy
Attendees may cancel without penalty by September 1, 2020. No refunds will be granted after this date. If you register and are later unable to attend due to economic hardship, contact the Regional Advisor. All cancellation requests must be sent to Regional Advisor, Meghan Senkel.
 
Critique Cancellation Policy
If you cannot participate in a critique, contact Alicia Salazar immediately. No refunds for critiques will be provided after Monday, August 24, 2020.

Conference Submission Policy
All registrants will be able to submit to participating conference faculty (agents and editors) after the conference, according to each faculty member’s submission guidelines. Guidelines will be provided in the days following the conference.
 
SCBWI Anti-Harassment Policy
Houston SCBWI takes the safety and well being of our members seriously. All attendees, volunteers, and faculty must agree to SCBWI’s Anti-Harassment Policy in order to complete registration.
 

 

FAQ
 
Where is the conference being held?
ONLINE! Attendees will receive links in the week prior to the conference.
 
What are the Conference Registration Dates?
Exclusive Houston SCBWI Registration opens Saturday August 1, 2020 and closes at midnight CST Sunday, August 9, 2020 and is open only to current members of the Houston Chapter.

Regular registration opens Monday, August 10, 2020 and closes noon CST Thursday, October 1, 2020. Regular registration is open to all members and non-members of SCBWI.
 
This conference spans multiple days. Can I attend only one day for a reduced cost?
Because this year’s conference is online and more affordable than an in-person event we decided to eliminate the option to select between a full conference or a Saturday/Sunday attendance.  The hope is that this format will provide our Attendees with a high level of value for the cost during this difficult time.
 
I’m registered, but I can’t remember my critique faculty. How can I access my registration?
Log into the SCBWI.org website to access your conference registration details. Click on “My Home” in the top right corner, then click “Event History” on the left side of the page. Choose the Houston SCBWI 2020 Annual Conference to view your registration details.
 
After I am registered, how can I add to or change my registration?
If you’d like to add a critique to your registration, please email Bruce Foster, the Houston Registrar. You will need to send a check to cover additional fees.
 
Is there an anti-harassment policy for the conference?
Yes! SCBWI has an anti-harassment policy that ALL attendees, volunteers, and faculty must agree to before they can attend. The anti-harassment policy is given in the registration form, and you can read it here. Additionally, if you have any issues during the conference, please contact Regional Advisor Meghan Senkel, Assistant Regional Advisor Lynne Kelly, or Illustrator Coordinator Diandra Mae for help.
 
How much does the conference cost?
The Houston SCBWI 2020 Conference has been priced in consideration of the economic hardships facing many of our members. In addition, we’re hoping it’s an opportunity for those unsure about whether SCBWI is a good fit for them to see what our region has to offer for a low-risk price. We’d love for everyone within our community to register and see what we’re about!
 
Full Conference Pricing
 
Student Members:   $65
Members:                    $75
Non-members:           $100
 
Members receive additional savings and benefits! To find out more or become a member of  SCBWI, click here

What are my payment options?
You may pay via credit card with PayPal or you may choose Pay Offline and mail us a check. If you’re paying with a check, complete the registration form, then mail your check to: 
 
Houston SCBWI
134 Vintage Park Blvd, Ste. A132
Houston, Texas 77070
 
Please make sure your check is mailed in enough time for it to be at the post office box well in advance of the conference.
 
If you sign up for manuscript and/or dummy critiques, your payment must be received by the critique submission deadline of midnight Monday, August 24, 2020.
 
What if my online payment didn’t go through?
You may pay with a credit card using PayPal’s Send Money option. Send the correct payment to the account at the email address houston-ra@scbwi.org and put your name and “For Houston SCBWI 2020 conference” in the message.
 
If you’re not sure of your payment amount, log in to SCBWI.org, click on the My Home button in the top right corner, then click Event History in the menu on the left side of the page. A list with all the SCBWI events that you have registered for in the past 2 years will appear. Choose the Houston SCBWI 2020 Conference to view your registration details. Depending on how you signed up, you may see an option to pay via Paypal in your registration details.
 
I’m registered. How can I access my registration?
After you have logged in to our website, you can access your registration details by clicking on the My Home button in the top right corner, then clicking Event History in the menu on the left side of the page. A list with all the SCBWI events that you have registered for in the past 2 years will appear. Choose the Houston SCBWI 2020 Conference to view your registration details.
 
I’m registered. How can I add to or change my registration?
If you’d like to add a critique to your registration, please email Houston SCBWI Regional Advisor, Meghan Senkel.
 
What if I have to cancel?
Attendees may cancel without penalty by September 1, 2020. No refunds will be granted after this date. If you register and are later unable to attend due to economic hardship, contact the Regional Advisor. All cancellations requests must be sent to Regional Advisor, Meghan Senkel.
 
If you cannot participate in a critique, contact Conference Critique Coordinator Alicia Salazar immediately. No refunds for critiques will be provided after Monday, August 24, 2020.
 
Is there time to socialize?
In an effort to generate the social interaction missing from digital events, we’re hosting a Happy Hour and Industry Chat to kick off our conference events on Thursday, October 1st at 6:30pm CST. We hope you’ll join us!
 
How do the critiques work?
Please read our Critique FAQ & Resources page for more details.
 
I’m an illustrator. Where can I find information on the Portfolio Showcase and Portfolio Reviews?
Please read our Portfolio Critiques & Showcase page for more information.

What opportunities are there for illustrators?
Entering your work into the Portfolio Showcase automatically enters you for consideration for the Portfolio Showcase Grand Prize, as well as the Most Promising Illustrator Award.  If you are interested in being considered for the SCBWI Houston regional awards, Gulf Coast Community or the Voices Rising Award, please follow the instructions listed on the SCBWI Houston Conference Awards page.

 
Will you hold a Silent Auction this year?
Yes! Please visit our Opportunities page for more information.
 
I’m published. How can I get my book in the conference bookstore?
Please visit our Opportunities page for more information.
 

IMPORTANT DATES
 
August 1, 2020
Exclusive Registration opens for Houston Region members only
Applications open for Conference Awards
 
August 9, 2020
Exclusive Registration closes
 
August 10, 2020
Regular Registration opens to all interested parties
 
August 16, 2020
Applications due for Conference Awards
 
New Date! August 24, 2020
Critique registration closes
 
August 22, 2020
Conference Award winners announced
 
New Date! August 26, 2020
Manuscripts for critique are due
 
August 31, 2020
Book requests due to Blue Willow
 
September 15, 2020
Portfolio web pages due
 
October 1-5, 2020
Conference days, including critiques
 
Click here to register for the conference.
 
I have more questions. Who can I ask for more information?
Please email questions to Regional Advisor Meghan Senkel. 
 
We look forward to seeing you in October!